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Wedding

Tara & Joshua


 

🗓️ October 18, 2025

Branford, FL

 

Bride

Tara Byrd

 

  • 📞 Phone: 386-688-7237

 

Groom

Joshua Smith

 

  • "Josh" for short

  • 📞 Phone: 352-210-8325

  

Invitation

 


 

Wedding Type

Modern

 

Guest Count

275

 

Bridal Party Amount

15

 

  • MAID OF HONOR: Tana

  • BEST MAN: Kamron

  • GROOMSMAN 1: Michael

  • GROOMSMAN 2: Justin

  • GROOMSMAN 3: Dakota

  • GROOMSMAN 4: JP (Justin)

  • GROOMSMAN 5: Kason

  • BRIDESMAID 1: Nyssa

  • BRIDESMAID 2: Savannah

  • BRIDESMAID 3: Kayla J.

  • BRIDESMAID 4: Kristin

  • BRIDESMAID 5: Kayla K.

  • JR. GROOMSMAN 1: Landon

  • JR. GROOMSMAN 2: Gunner

  • JR. BRIDEMAID: Sarah

 

Junior Entourage

6

  • RING BEARER 1: Reed (1)

  • RING BEARER 2: Greyson

  • RING BEARER 3: Tate

  • RING BEARER 4: Reed (2)

  • RING BEARER 5: Mack

  • FLOWER GIRL: Stella

  

Wedding Color Scheme

Black with White Flowers

 

Unplugged Ceremony

Yes

 

Wedding Vows Info

Personal

 

Reception Seating Plan

Yes

 

On-Site Contact

Annie Day

(Day-of Coordinator)

📞 Phone: 386-364-7510

 

Sunny Wimberley

(Day-of Coordinator)

📞 Phone: 386-208-9289 

 

Emergency Contact

Amanda Byrd

(Bride's Mother)

📞 Phone: 386-208-8141

 

📌 Locations

 

General Wedding Venue Locations

Bride's Parents' House

807 Southeast County Road 420, Branford FL 32008

(Indoors)

 

Google Maps: 

https://maps.app.goo.gl/C3q4Ax4f44hMajLV7

 

  • Parking directions will be provided on-site.

  • The ceremony will take place in the front yard.

  • Cocktail hour will take place in the back yard.

 

Bride's Grandpa's House

9745 SE County Road 405, Branford FL 32008

(Indoors / Outdoors)


Google Maps: 

https://maps.app.goo.gl/LHFRKT9NMQYzcqNTA

 

  • Very close to the Bride's parent's house. (Located "through the trees")

    • Videographer/photographer will be escorted to and from.

 

Wedding Schedule: 

 

🗓️ Saturday

October 18, 2025

(Time Zone: EDT)

 

🕒 2:45 PM 

Videographer Arrival

(Bride's Parents' House - 807 Southeast County Road 420, Branford FL)

 

  • Contact Annie and/or Sunny (On-Site Contacts), upon arrival

 

🕒 3:00 PM

Bride's Preparation

(Dressing Up)

(Bride's Parents' House - Indoors)

 

🕒 3:30 PM

Wedding Party Photos

with Bride

(Bride's Parents' House - Indoors)

 

  • Video will be taken with Bride's bridal party and family

 

GROUPINGS

 

  • 1 - Bride + Mother of Bride

  • 2 - Bride + Bride's Sister

  • 3 - Bride + Both Parents

  • 4 - Bride + All Bridesmaids

 

🕒 4:00 PM

Groom's Preparation

(Dressing Up)

(Bride's Grandpa's House - 9745 SE County Road 405, Branford FL)


  • Videographer/photographer will be guided to this location.

 

🕒 4:25 PM

Wedding Party Photos

with Groom

(Bride's Grandpa's House - Indoors/Outdoors)

 

  • Video will be taken with Groom's bridal party and family

 

GROUPINGS

 

  • 1 - Groom + Groom's Brothers

  • 2 - Groom + All Groomsmen

 

  • Guests will also be arriving for the ceremony at this time.

 

🕒 4:35 PM

Venue Highlighting (Ceremony)

(Bride's Parents' House - Front Yard - Outdoors)

 

  • Establishing shots (Video)

  • Environment and Decor of Ceremony area (Video)

 

🕒 4:45 PM

Set up Camera & Audio (Ceremony)

(Bride's Parents' House - Front Yard - Outdoors)

 

  • Camera setup for ceremony event

    • Set up stationary main video camera for ceremony wide-shot of couple & officiant

    • Set up 2nd/3rd video camera for close ups

       

  • Attach lav mic to Groom, Officiant, and Bride (if time-permitting)

    • The Bride agrees to wear an attached microphone

  • Set up field audio recorder (Zoom/Tascam or similar) to capture the ceremony lapel microphone provided by DJ

    • Work with the DJ (Chuck) to assist. He "has a connection for the videographer"

    • Omnidirectional Lapel mic will be used by officiant

  • Ensure audio recordings are working

  • Ensure audio recordings are leveled, have balanced volume

  • Plan accordingly

    • Especially for the first kiss, processionals, and recessionals

    • Make sure there are no obstacles for photographer & videographer movement

 

🕒 5:00 PM

Ceremony Starts

(Bride's Parents' House - Front Yard - Outdoors)

 

  • No Venue Restrictions for Videographer/Photographer

  • Unplugged Ceremony

  • Omnidirectional microphone will be used by the officiant (provided by the DJ)


  • Aisle Walking

    • 1. Joshua (Groom) walks with his Papa down the aisle

    • 2. John (Usher) escorting Annette (Granny) and Gary (Papa)

    • 3. Tribble (Usher) escorting Sandy and Paul (Grandpa)

    • 4. Landon (Jr. Groomsman) escorting Jackie (Mother of Groom)

    • 5. Trace (Usher) escorting Amanda (Mother of Bride)

    • 6. Kamron (Best Man) escorting Tana (Maid of Honor)

    • 7. Michael (Groomsmen) escorting Nyssa (Bridesmaid)

    • 8. Justin (Groomsmen) escorting Savannah (Bridesmaid)

    • 9. Dakota (Groomsmen) escorting Kayla J. (Bridesmaid)

    • 10. JP [Justin] (Groomsmen) escorting Kristin (Bridesmaid)

    • 11. Kason (Groomsmen) escorting Kayla K. (Bridesmaid)

    • 12. Gunner (Jr. Groomsmen) escorting Sarah (Jr. Bridesmaid)

    • 13. Reed, Greyson, Tate, Reed #2, and Mack (5 Ring Bearers) walk together

    • 14. Stella (Flower Girl) walks solo

    • 15. Tara (Bride) walks with Travis (Father of Bride) down the aisle 


  • Personal Vows

    • Bride will say a Bible verse within her vows

  • First Kiss

    • Four members of the bridal party will pop white confetti after the first kiss, before the recessional 


  • Marriage License Signing will be signed before the wedding day

    • Not to be captured

       

  • Approx. 20 minute Run Time

 

🕒 5:20 PM

Ceremony Ends

(Bride's Parents' House - Front Yard - Outdoors)

 

  • Detach lav microphones from the Groom, Officiant, and Bride (if attached) after recessionals

 

 

🕒 5:30 PM

Family & Bridal Party Portraits

(Bride's Parents' House - Front Yard - Outdoors)

 

  • Photos and videos of family/bridal party portraits will be taken at the altar.

 

🕒 5:45 PM

Couple's Portraits

(Bride's Parents' and Grandpa's House - Outdoors)

 

  • Romantic portraits will be captured/filmed in the following locations:

    • At the altar

    • Around the yard

    • At the Bride's Grandpa's House (across the trees)

    • In the pines, next to the yeard

    • In the Hay field, across the street

      • The couple and photographer will guide to these locations

        • A wedding director may escort the photographer/videographer by vehicle to the Bride's Grandpa's home.


  • VIDEO: Get creative, work together with photographer, and contribute giving direction to get captivating shots + clips of the couple

 

  • Cocktail hour begins at this time in the Bride's parent's back yard.

 

🕒 6:25 PM

Venue Highlighting (Reception)

(Bride's Parents' House - Backyard - Indoors/Outdoors)

 

  • Establishing shots (Video)

  • Environment and Decor of Reception area (Video)

  • Capture a bit of cocktail hour, if possible

    • There will be a grazing table and non-alcohol drinks for the guests during this time

  • Reception will take place under the pole barn in the backyard.

 

🕒 6:35 PM

Camera & Audio Setup (Reception)

(Bride's Parents' House - Backyard - Pole Barn)

 

  • Camera setup for reception event

    • Set up stationary main video camera for grand entrance, first dances, speeches, etc.

    • Set up 2nd/3rd camera for close ups

  • Connect audio recorder with DJ's microphone use for speeches and announcements

    • Set up audio recording of microphone output

    • Contact DJ (Chuck) for assistance.

  • Ensure audio recordings are working with microphone

  • Ensure audio recordings are leveled, have balanced volume

  • Plan accordingly

    • Especially for the entrances, first dances, speeches, dancing, etc.

    • Make sure there are no obstacles for photographer & videographer shots and movement

       

 

🕒 6:45 PM

Reception Starts

(Grand Entrance)

(Bride's Parents' House - Backyard - Pole Barn)

 

  • Bridal party will be introduced to walk into the venue

  • The Bride and Groom will be announced to enter, afterward, with guests cheering.


  • No Venue Restrictions for Videographer/Photographer

 

🕒 7:00 PM

Couple's First Dance

(Bride's Parents' House - Backyard - Pole Barn)

 

  • VIDEO: Ensure multi-cam set up to film at least 2 angles (wide and closeup)


🕒 7:05 PM

First Dance with Parents

(Bride's Parents' House - Backyard - Pole Barn)

 

  • The Groom will (potentially) dance with his Mother.

  • The Bride will dance with her Father.

  • VIDEO: Ensure multi-cam set up to film at least 2 angles (wide and closeup)

 

🕒 7:10 PM

Dinner Time

(Bride's Parents' House - Backyard - Pole Barn)

 

🕒 8:00 PM

Reception Speeches / Toasts

(Bride's Parents' House - Backyard - Pole Barn)

 

  • Three people will give a speech

    • Maid of Honor

    • Best Man

    • The Bride

     

  • VIDEO: Ensure Camera B stays on the couple for reactions, while primary camera A remains on the person giving the speech. Keep subjects centered and unobstructed.

  • Handheld Microphone will be used

    • Ensure audio recordings are working

    • Ensure audio recordings are leveled, have balanced volume

 

🕒 8:30 PM

Cake Cutting

(Bride's Parents' House - Backyard - Pole Barn)

 

  • VIDEO: Preferably film 2 angles (wide and closeup).

 

🕒 8:45 PM

Dancefloor Opens

(Bride's Parents' House - Backyard - Pole Barn)

 

🕒 9:00 PM 

Videographer Departure

 

  • Say goodbye to Tara and Joshua before leaving.

 

🎉Vendor List

 

Wedding Planner

Tara Byrd

(Bride)

 

  • 📞 Phone: 386-688-7237

 

Day-Of Coordinator

Annie Day


  • 📞 Phone: 386-364-7510

 

Sunny Wimberley


  • 📞 Phone: 386-208-9289 

 

Event Designer

Tara Byrd

(Bride)

 

  • 📞 Phone: 386-688-7237

     

Officiant

Daryl Fletcher

 

  • Notes: Same officiant who did Katie and Aiden Byrd's wedding (Nov 09, 2024)

      

Photographer

Taylor Chun 

(T.C Photography + Media Designs)

 

  • 📞 Phone: 352-262-2939

  

DJ

Chuck Burnett 

(DJ Salt Life)

 

  • 📞 Phone: 386-303-1145

 

Hair Dresser

Logan Browning 

(Beauty by Logan)

 

  • 📞 Phone: 904-383-2397

 

Make Up Artist

 Savannah Herring

(Special Events Hair & Makeup)

  

Florist

Jana Walker

 

Cake

Lorraine Prine 

 

Dress / Bridal Boutique

White Weddings Valdosta

 

🎥 Videography

 

🔷 Dress Code

  • - No Style Preference -

    • Wear Black

       

Videographer

Austin

📞 Phone: 352-406-5586

 

🕛 Start Time: 3:00 PM

(Arrive 15-30 minutes early for set up)

🕛 End Time: 9:00 PM

Coverage Total: 6 Hours

 

Notes / Instructions:


  • The Bride, Tara Byrd, is a family member of Aiden Byrd (from Katie and Aiden's wedding), which we filmed in Trenton, FL last year on November 9th.


  • Film footage in 4K entirely, if possible

  • Frame Rate: 60fps or 120fps for at least all B-Roll

    • Even better if all footage (A-roll included).

    • Reminder to adjust your shutter speed (1/120 or 1/125 when shooting 60fps, etc) to avoid choppy clips when slowed down

  • Record pristine audio throughout the wedding. Ensure consistent volume levels and exceptional dialogue intelligibility.

    • Make sure nothing will obstruct the quality of the recording. (ex. windy outdoor conditions)

  • Achieve captivating cinematic fluidity with seamless, shake-free, stabilized shots with the use of a gimbal (or similar).

    • Utilize movement such as arc shots, push-in/push-out, tracking, etc

     

    See 'Jenny and James' video for reference:

    https://drive.google.com/file/d/1vtMuQcadW3-CFCHEuMplP0PpkKWAjyt8/view?usp=drive_link

     

  • Plan commute accordingly (travel times/duration, traffic density, weather conditions, etc).

    • Confirm you have the accurate location. If using GPS, type in the name of the venue with the city and verify it's the right place, avoiding the possibility of incorrect directions or destination.

     

  • Call the on-site contact(s) upon first arrival, stating that you're the videographer from Pluvia Studios. Make sure you are guided to the first shooting location on time to set up and start filming.

  • Ensure continuous video recording of entire sub-events with no gaps. (ex. Ceremony, First Dances, Speeches, etc)

    • Have at least the A camera always on the subject(s) while the B and C camera is shifting in between detailed shots.

    • Be aware that clients often order the full unedited versions of these segments.

  • Make sure both parties (photographer and videographer) have a clear shot at all times

    • Do not block each other's camera view.

    • Ensure you're not standing in or significantly blocking multicamera video set-up.

      • Set up stationary camera in a position that guests are unlikely to accidently obstruct view (stand in or sit in front of) or knock it over. Also keep sturdy in case of strong outdoor winds.

         

  • Watch your ISO levels

    • Don't shoot too dark (especially indoors)

    • Don't shoot too bright (especially outdoors)

  • Clean surfaces of objects before shooting (ex. dust, smudges, dirt)

    • Make sure your lenses are also clean at all times.

  • Watch out for your shadows and reflections (ex. mirrors) in the shots

  • Direct and capture movement shots of the couple & guests for video (outside the posed shots for photographer)

  • Keep in mind that the schedule is subject to change at any point. Be prepared for anything.

    • Wedding formalities may not always be on time (off-schedule).

    • Planned events or activities may spontaneously occur out of order.

    • There's always a possibility of untold surprises from the couple, bridal party, and/or guests (ex. unexpected speeches or performances).

       

  • Prioritize high quality work but also have fun! Enjoy and contribute positive energy to the couple, guests and staff!

    • Incorporate fun prompts or activities during the shoot to draw out genuine emotions and unexpected moments for varied, unique, and entertaining shots.

📝 Important Notes:

 

Sensitive Information


  • "Josh’s dad will not be at the wedding. He passed away several years ago. We are not close with his mother. She does not need to have many parts in the video, other than the first dance (if she decides to attend the wedding)."


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