top of page
Wedding

LaNia & Wade


 

🗓️ August 16, 2025

Hot Springs, AR

 

Bride

LaNia Ratliff

 

  • 📞 Phone: 501-772-3903

 

Groom

Wade Neal

 

  • 📞 Phone: 501-749-7618

 

 

Invitation

 

 

Wedding Type

Elopement/Mini Wedding

 

Guest Count

21

 

Bridal Party Amount

2

(Flower Girls)

 

 

Wedding Color Scheme

Rustic, Neutral Brown, Beige

 

Unplugged Ceremony

Yes

 

Wedding Vows Info

Traditional

  

On-Site Contact

Ladonna Ratliff

(Bride's Mother)


📞 Phone: 501-303-7362

 

Emergency Contact

Carl Ratliff

(Bride's Father)


📞 Phone: 501-772-3222

 

📌 Locations

 

Bride's Prep Location


Double Tree by Hilton Hot Springs 

4813 Central Avenue, Hot Springs, AR

(Indoors)

[FREE PARKING]


Website: www.hilton.com/en/hotels/hothsdt-doubletree-hot-springs

 

Google Maps: https://maps.app.goo.gl/894HSx5eFTidK99s9

 

  • Hotel Room number: 622

    • You must call first in order to be let in the building.


  • The groom is unable to book a hotel. He will get ready at the ceremony venue instead.

     

Ceremony


Everbloom Greenhouse

214 Ridge 1 Cir, Hot Springs, AR 71901

(Indoors)

[FREE PARKING]

Website: www.melaniemcknightphotos.com

 

  • The venue is a small greenhouse in the backyard of the house

  • Free Parking.

  • No venue restrictions for videographer (and photographer)

  • The groom will be getting ready here.

  • 20+ minute drive from Double Tree by Hilton Hot Springs

 

Google Maps: https://maps.app.goo.gl/eWrgYkZgWKKmfJYk7

 

Couple's Portraits


Everbloom Greenhouse

214 Ridge 1 Cir, Hot Springs, AR 71901

(Indoors & Outdoors)

[FREE PARKING]

Website: www.melaniemcknightphotos.com


  • Same location as Ceremony

 

Google Maps: https://maps.app.goo.gl/eWrgYkZgWKKmfJYk7

 

Wedding Schedule: 

 

🗓️ Saturday, August 16, 2025

(Time Zone: CDT)

 

🕒 2:15 PM 

Videographer Arrival

(Double Tree by Hilton Hot Springs, 4813 Central Avenue, Hot Springs, AR - Indoors)

 

  • Contact Bride's Mother, Ladonna (On-Site Contact) upon arrival


  • Hotel Room number: 622

    • You must call first in order to be let in the building.

 

🕒 2:30 PM

Bride's Preparation

(Dressing Up)

(Double Tree by Hilton Hot Springs - Indoors - Room #622)

 

  • Bride will be helped into her dress by her Mother.

    • VIDEO: Very Important for the Bride to capture as her Grandmother did the same for her Mom before she passed.

      • Perhaps get multiple takes/angles of this

         

  • Bride's dress was worn by her Grandmother.


🕒 2:45 PM

Travel to Ceremony

(Videographer)

 

  • 20+ minute drive from Double Tree to Everbloom Greenhouse


🕒 3:10 PM

Groom's Preparation

(Dressing Up)

(Everbloom Greenhouse - 214 Ridge 1 Cir, Hot Springs, AR 71901 - Outdoors)

 

  • Mock dressing at ceremony venue.

  • Groom will hug his father after suiting up.

 

🕒 3:20 PM

Guest Arrival 

/ Venue Highlighting

(Ceremony)

(Everbloom Greenhouse - 214 Ridge 1 Cir, Hot Springs, AR 71901 - Indoors)

 

  • Groom will arrive at the same time as guests.

  • Establishing shots (Video)

  • Environment and Decor of Ceremony area (Video)


🕒 3:30 PM

Set up Camera & Audio (Ceremony)

(Everbloom Greenhouse - Indoors)

 

  • Camera setup for ceremony event

    • Set up stationary main video camera for ceremony wide-shot of couple & officiant

    • Set up 2nd/3rd video camera for close ups

       

  • Attach lav mic to Groom, Bride, and Officiant

    • No handheld microphone will be used. They only have speakers for the music.

  • Ensure audio recordings are working

  • Ensure audio recordings are levelled, have balanced volume

  • Plan accordingly

    • Especially for the processionals and recessionals

    • Make sure there are no obstacles for videographer movement

     

  • Bride will arrive to the ceremony venue at this time.


🕒 4:00 PM

Ceremony Starts

(Everbloom Greenhouse - Indoors)

 

  • Unplugged Ceremony

  • Aisle Walking (One main aisle - fairly short)

    • 1st - The Officiant (Bride's Grandfather) + The Groom walking one behind the other.

    • 2nd - The Flower girls walking side by side

    • 3rd - Bride and her Father will walk down

  • Traditional Vows

    • No handheld microphone will be used.

  • There will be no First Kiss.

  • No capturing of the marriage license signing.

    • It'll be captured the day before the wedding.

     

  • Approx. 25 minute Run Time

 

🕒 4:25 PM

Ceremony Ends

(Everbloom Greenhouse - Indoors)

 

  • Detach microphones from Groom, Bride, and Officiant after recessionals

 

🕒 4:30 PM

Couple's Portraits

(Everbloom Greenhouse - Indoors & Outdoors)

 

  • Romantic portraits will be captured/filmed in the same location as the ceremony.

  • VIDEO: Get creative, work together, and contribute giving direction to get captivating shots + clips of the couple

 

🕒 5:00 PM 

Videographer Departure

 

  • Say goodbye to LaNia and Wade before leaving.

 

🎉Vendor List

 

Wedding Planner / Day-Of Coordinator

Ladonna Ratliff

(Bride's Mother)

 

  • 📞 Phone: 501-303-7362

 

Officiant

Carl Ratliff Sr.

(Bride's Grandfather)

 

Photographer

Melanie McKnight

 

  • 📞 Phone: 501-622-0341

 

Hair Dresser

Rahj TheStylist

 

Florist

Sola Wood Flowers

  

🎥 Videography

🔷 Dress Code

  • - No Preference -

    • Wear Black

 

Videographer

Scott

📞 Phone: 775-790-6970

 

🕛 Start Time: 2:30 PM

(Arrive 15-30 minutes early for set up)

🕛 End Time: 5:00 PM

Coverage Total: 2 Hours 30 Minutes

 

Notes / Instructions:

  • Film footage in 4K entirely, if possible

  • Frame Rate: 60fps or 120fps for at least all B-Roll

    • Even better if all footage (A-roll included).

  • Record pristine audio throughout the wedding. Ensure consistent volume levels and exceptional dialogue intelligibility.

    • Make sure nothing will obstruct the quality of the recording. (ex. windy outdoor conditions)

  • Achieve captivating cinematic fluidity with seamless, shake-free, stabilized shots with the use of a gimbal (or similar).

    • Utilize movement such as arc shots, push-in/push-out, tracking, etc 

  • Plan commute accordingly (travel times/duration, traffic density, weather conditions, etc).

    • Confirm you have the accurate location. If using GPS, type in the name of the venue with the city and verify it's the right place, avoiding the possibility of incorrect directions or destination.

     

  • Call the on-site contact(s) upon first arrival, stating that you're the videographer from Pluvia Studios. Make sure you are guided to the first shooting location on time to set up and start filming. 

  • Ensure continuous video recording of entire ceremony with no gaps.

    • Have at least the A camera always on the subject(s) while the B camera is shifting in between detailed shots.

    • Be aware that clients often order the full unedited versions of these segments. 

  • Make sure both parties (photographer and videographer) have a clear shot at all times

    • Do not block each other's camera view.

    • Ensure you're not standing in or significantly blocking multicamera video set-up.

      • Set up stationary camera in a position that guests are unlikely to accidently obstruct view (stand in or sit in front of) or knock it over. Also keep sturdy in case of strong outdoor winds.

         

  • Watch your ISO levels

    • Don't shoot too dark (especially indoors)

    • Don't shoot too bright (especially outdoors) 

  • Clean surfaces of objects before shooting (ex. dust, smudges, dirt)

    • Make sure your lenses are also clean at all times. 

  • Watch out for your shadows and reflections (ex. mirrors) in the shots 

  • Direct and capture movement shots of the couple & guests for video (outside the posed shots for photographer) 

  • Keep in mind that the schedule is subject to change at any point. Be prepared for anything.

    • Wedding formalities may not always be on time (off-schedule).

    • Planned events or activities may spontaneously occur out of order.

    • There's always a possibility of untold surprises from the couple, bridal party, and/or guests (ex. unexpected speeches or performances).

       

  • Prioritize high quality work but also have fun! Enjoy and contribute positive energy to the couple, guests and staff!

    • Incorporate fun prompts or activities during the shoot to draw out genuine emotions and unexpected moments for varied, unique, and entertaining shots.


 

📝 Important Notes:

 

Capture Highlighting

  • Make sure to get great coverage of the Bride's Mom zipping the Bride in her dress (which was her Grandmother's).

    • The same gesture was done for her Mom before her Grandmother passed

 


bottom of page