🗓️ November 09, 2024

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

Bride

Katie Mcginty

• 📞 Phone: 352-512-4920

• Preferred Contact Method: Text/Call

  • Contact Karen [On-site contact] on wedding day instead

Groom

Aiden Byrd

• 📞 Phone: 386-339-9081

• Preferred Contact Method: Text only. No phone calls.

  • Contact Karen [On-site contact] on wedding day instead

About Couple

"We've been together for 2 and half years.

We've got set up on a blind date by our families.

Aiden proposed at his great grandparents beach house."

Wedding Type

Traditional, Rustic, Christian

Guest Count

130

Bridal Party Amount

8

• JR. BRIDESMAID: Raelyn

  Bride's Niece

  
  

• JR. GROOMSMAN: Rhett

  Groom's Nephew

  
  

• BRIDESMAID: Sabrina

  Bride's Co-worker / Best friend

  
  

• GROOMSMAN #1: Forrest

  Groom's Father

  
  

• GROOMSMAN #2: Felix

  Groom's Great Grandfather

  
  

• MATRON OF HONOR: Leisel (pronounced "Lee-sull")

  Bride's childhood Best Friend

• BEST MAN: Kaleb

  Groom's long-time Best Friend

• MAID OF HONOR: Addison

  Groom's sister / Bride's Sister-in-law

Wedding Color Scheme

Sage/Eucalyptus Green

• with Baby's Breath and White Roses

Unplugged Ceremony

Yes

Wedding Vows Info

Personal + Traditional

• Personal Vows (private) during first touch

• Traditional vows during the ceremony.

Reception Seating Plan

No

On-Site Contact

Karen Mcginty

(Mother of the Bride)

📞 Phone: 352-512-4920

Emergency Contact

Karen Mcginty

(Mother of the Bride)

📞 Phone: 352-512-4920

📌 Locations

Couple's Prep Location

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

• Bride and groom's getting-ready sessions will not be filmed.

Couple's First Touch

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Ceremony

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Couple's Portraits

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Family Portraits

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Cocktail Hour

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors - Reception Barn)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Reception

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors - Reception Barn)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Wedding Schedule: 

🗓️ Saturday - November 09, 2024

(Time Zone: EST)

🕒 2:00 PM

Bride's Preparation

/ Parental First Looks

(Dressing Up)

(Seven Hills Farm - Indoors)

• Bride will be getting ready at the venue. (will not be filmed)

• Parental first looks will take place (will not be filmed)

  • Bride and Dad's first look

  • Bride and Grandfather's first look

• Photos will be taken with Bride (not to be filmed)

  • Bride and Mom

  • Bride and Dad

  • Bride with Parents

  • Bride with Grandparents

🕒 2:30 PM

Groom's Preparation

(Dressing Up)

(Seven Hills Farm - Indoors)

• Groom will be getting ready at the venue. (will not be filmed)

• Photos will be taken with Groom (not to be filmed)

  • Groom and Mom

  • Groom and Dad

  • Groom with Parents

🕒 2:45 PM

Videographer Arrival

(Seven Hills Farm, 3270 SE County Rd 337, Trenton, FL)

• Contact Karen (On-Site Contact / Mother of the Bride)

• Attach lav mic to the Groom (Aiden) and attach lav mic to the Bride (Katie)

  • 2 separate lav mics

  • to capture their vows while they're faced away from each other

🕒 3:00 PM

First Touch

(Seven Hills Farm - Outside)

• Ask Katie and/or Aiden where, outdoors, she'll want the first touch to take place.

  • If they're unsure, assist them in finding a nice-looking spot, that allows them to touch hands and read vows unseen (with their backs turned)

    • Perhaps under one of the big trees? Or the outside corner of the barn?

      
      

• Personal Vows will be shared between the Bride and Groom, during first touch.

  • Ensure audio recordings are working (through lav mics)

  • Ensure audio recordings are levelled, have balanced volume

• Detach lav mics once finished vows and first touch are fully complete.

🕒 3:20 PM

Venue Highlighting (Ceremony)

(Seven Hills Farm - Outside)

• Establishing shots (Video)

• Environment and Decor of Ceremony area (Video)

🕒 3:30 PM

Guest Arrival

(Ceremony)

(Seven Hills Farm - Outside)

• Ceremony will be held outside, weather permitting.

• Film guests arrival, mingling and taking their seats.

• Continue establishing shots (Video)

• Continue environment and Decor of Ceremony area (Video)

🕒 3:40 PM

Set up Camera & Audio (Ceremony)

(Seven Hills Farm - Outside)

• Camera setup for ceremony event

  • Set up stationary main video camera for ceremony wide-shot of couple & officiant

  • Set up 2nd/3rd video camera for close ups

• Re-attach lav mic to Groom (Aiden)

• Attach lav mic to the Pastor/Officiant (Daryl)

  • Just in case the handheld microphone doesn't work out

• Set up field audio recorder (Zoom H6 or similar) to capture officiant's handheld microphone

  • Work with officiant and/or DJ to assist

• Ensure audio recordings are working

• Ensure audio recordings are levelled, have balanced volume

• Plan accordingly

  • Especially for the first kiss, processionals, and recessionals

  • Make sure there are no obstacles for photographer & videographer movement

  • Handheld microphone will be used by the officiant/pastor (Daryl)

🕒 4:00 PM

Ceremony Starts

(Seven Hills Farm - Outside)

• No Venue Restrictions for Videographer

• Unplugged Ceremony

• Aiden's group will walk down from the side of the guest seating (not the middle of the aisle) during processionals

• Aisle Walking

  • 1 - Pastor Daryl (officiant)

    • from the side

  • 2 - Groom

    • from the side

  • 3 - Groomsmen (Rhett, Forrest, and Felix, and Kaleb)

    • from the side

  • 4 - Raelyn (Jr. Bridesmaid)

  • 5 - Sabrina (Bridesmaid)

  • 6 - Leisel (Matron of Honor)

  • 7 - Addison (Maid of Honor)

  • 8 - Bride with father

    • Wooden doors will open to reveal Katie and her Dad as they walk down the aisle

• Traditional Vows

  • Handheld Microphone used

• First Kiss

  
  

• Approx. 25 minutes Run Time

🕒 4:24 PM

Ceremony Ends

(Seven Hills Farm - Outside)

• Detach lav microphone from the groom (Aiden) and the pastor/officiant (Daryl)
  

• Private Marriage License Signing will commence, after ceremony

  • Signing of marriage license is not to be filmed

🕒 4:25 PM

Family & Bridal Party Portraits

(Seven Hills Farm - Outside)

• Follow photographer around, capturing significant moments between the bridal party and family groupings, alongside the couple

  
  

🕒 4:30 PM

Couple's Portraits

/ Cocktail Hour

(Seven Hills Farm - Outside)

• Romantic clips will be filmed outdoors near the ceremony area.

• Get creative and contribute giving direction to get captivating film clips of the couple

🕒 4:45 PM

Camera & Audio Set Up (Reception)

(Seven Hills Farm - Reception Barn - Indoors)

• Camera setup for reception event

  • Set up stationary main video camera for grand entrance, first dances, speeches, etc.

  • Set up 2nd/3rd camera for close ups

• Connect field audio recorder (Zoom H6 or similar) with DJ's microphone use for speeches and announcements

  • Set up audio recording of microphone output

  • Contact DJ (Josh) for assistance

• Ensure audio recordings are working with microphone

• Ensure audio recordings are levelled, have balanced volume

• Plan accordingly

  • Especially for the entrances, first dances, speeches, dancing, etc.

  • Make sure there are no obstacles for photographer & videographer shots and movement

🕒 4:55 PM

Venue Highlighting (Reception)

(Seven Hills Farm - Reception Barn - Indoors)

• Establishing shots (Video)

• Environment and Decor of Reception area (Video)

🕒 5:00 PM

Reception Starts

(Grand Entrance)

(Seven Hills Farm - Reception Barn - Indoors)

• Bridal party will be announced and all come in together before the bride and groom.

• Katie and Aiden will be announced into the venue, as husband and wife, by the DJ.

• Ensure multi-cam set up to film at least 2 angles (from the front, side, wide w/ guests in view and/or behind couple and guests)

  • Preference: Use gimbal to follow subject from the front, walking toward the camera (60fps) as they enter the venue

• No Venue Restrictions for Videographer

🕒 5:05 PM

Couple's First Dance

(Seven Hills Farm - Reception Barn - Indoors)

• Ensure multi-cam set up to film at least 2 angles (wide and closeup)

🕒 5:10 PM

Dinner Time

+ Speeches / Toasts

(Seven Hills Farm - Reception Barn - Indoors)

• No seating plan at the reception.

• 3 people are expected to give a toast/speech.

  • Film the speeches (even though the bride says they don't need to be)

    • VIDEO: Ensure Camera B stays on the couple for reactions, while primary camera A remains on the person giving the speech. Keep subjects centered.
      

  • The bride is also expected to speak. As a surprise, she will be dedicating her bouquet to her mother.
    

  • Handheld Microphone will be used.

    • Ensure audio recordings are working

    • Ensure audio recordings are levelled, have balanced volume

🕒 5:45 PM

First Dance with Parents

(Seven Hills Farm - Reception Barn - Indoors)

• Ensure multi-cam set up to film at least 2 angles (wide and closeup)

🕒 6:00 PM

Dancefloor Opens

(Seven Hills Farm - Reception Barn - Indoors)

• Creatively film couple and guests dancing and enjoying themselves (B-Roll / 60fps)

• No cake cutting will be filmed. (Photographed only - takes place after videographer leaves)

• No bouquet/garter toss will take place.

  • Bouquet is dedicated to the bride's mother, as a surprise.

• No party games.

• No Photo/Selfie Booth.

🕒 7:00 PM 

Videographer Departure

• Say goodbye to Katie and Aiden before leaving.

🎉Vendor List

Wedding Planner

KarenAnn Norton

• 📞 Phone: 352-745-0361

Day-Of Coordinator

KarenAnn Norton

• 📞 Phone: 352-745-0361

Event Designer

KarenAnn Norton

• 📞 Phone: 352-745-0361

Officiant

Daryl Fletcher

Photographer

Jason Cannon

• 📞 Phone: 727-412-3388

DJ

Josh Taylor / HosStyle DJ

Hair Dresser

Shannon Buzbee

Make Up Artist

Dilliana Quinones

🎥 Videographer

🔷 Dress Code

• Casual

  • Wear Black

  • "Casual but nice. Jeans/Khakis/Black Pants" - Bride (Katie)

Lead Videographer

Audie

📞 Phone: 904-349-8387

🕛 Start Time: 3:00 PM

(Arrive at least 30 minutes early for set up)

🕛 End Time: 7:00 PM

Coverage Total: 4 Hours

Notes / Instructions:

• Film footage in 4K entirely, if possible

• Frame Rate: 60fps or 120fps for all B-Roll

  • Even better if all raw footage.

• Record pristine audio throughout the wedding. Ensure consistent volume levels and exceptional dialogue intelligibility.

• Achieve captivating cinematic fluidity with seamless, shake-free, stabilized shots with the use of a gimbal (or similar).
  

• Call the on-site contact upon first arrival, stating that you're the videographer from Pluvia Studios. Make sure you are guided to the first shooting location on time to set up and start filming.
  

• Ensure continuous video recording of entire sub-events with no gaps. (ex. Ceremony, First Dances, Speeches, etc)

  • Have at least the A camera always on on the subject(s) while the B camera is shifting in between detailed shots.

  • Be aware that clients often order the full unedited versions of these segments.
    

• Make sure both parties (photographer and videographer) have a clear shot at all times

  • Do not block each other's camera view.
    

• Watch your ISO levels

  • Don't shoot too dark (especially indoors)

  • Don't shoot too bright (especially outdoors)
    

• Clean surfaces of objects before shooting (ex. dust, smudges, dirt)

  • Make sure your lenses are also clean at all times.
    

• Watch out for your shadows and reflections (ex. mirrors) in the shots
  

• Direct and capture movement shots of the couple & guests for video (outside the posed shots for photographer)
  

• Prioritize high quality work but also have fun! Enjoy and contribute positive energy to the couple, guests and staff!

  • Incorporate fun prompts or activities during the shoot to draw out genuine emotions and unexpected moments for varied, unique, and entertaining shots.