top of page

Katie & Aiden

Katie & Aiden

Wedding



🗓️ November 09, 2024

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL


Bride

Katie Mcginty



Groom

Aiden Byrd


  • 📞 Phone: 386-339-9081

  • ✉️ Email: abyrd3202@gmail.com

  • Preferred Contact Method: Text only. No phone calls.


About Couple

"We've been together for 2 and half years.

We've got set up on a blind date by our families.

Aiden proposed at his great grandparents beach house."


  • Engagement Photographer: Beautiful Memories Photography (Cheryl Byrd - the couple's mother!!!)


Wedding Type

Traditional, Rustic, Christian


Guest Count

130


Bridal Party Amount

8

  • JR. BRIDESMAID: Raelyn

    Bride's Niece


  • JR. GROOMSMAN: Rhett

    Groom's Nephew


  • BRIDESMAID: Sabrina

    Bride's Co-worker / Best Friend


  • GROOMSMAN #1: Forrest

    Groom's Father


  • GROOMSMAN #2: Felix

    Groom's Great Grandfather


  • MATRON OF HONOR: Leisel (pronounced "Lee-sull")

    Bride's childhood Best Friend


  • BEST MAN: Kaleb

    Groom's long-time Best Friend


  • MAID OF HONOR: Addison

    Groom's sister / Bride's Sister-in-law


Family Info


  • GRANDFATHER ("Papa": Carl Crenshaw

    Bride's Grandfather (he calls her "boo")



Wedding Color Scheme

Sage/Eucalyptus Green

  • with Baby's Breath and White Roses


Unplugged Ceremony

Yes


Wedding Vows Info

Personal + Traditional


  • Personal Vows (private) during first touch

  • Traditional vows during the ceremony.


Reception Seating Plan

No


Mailing Address

P.O. Box: 821 Branford FL 32008


Invoice Contact

Katie McGinty (Bride)


Referral

Facebook


On-Site Contact

Karen Mcginty

(Mother of the Bride)

📞 Phone: 352-512-4920


Emergency Contact

Karen Mcginty

(Mother of the Bride)

📞 Phone: 352-512-4920


📌 Locations


Couple's Prep Location

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


https://www.instagram.com/sevenhillsfarmtrenton/


  • Bride and groom's getting-ready sessions will not be filmed.


Couple's First Touch

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


Ceremony

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


Couple's Portraits

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


Family Portraits

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Outdoors)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


Cocktail Hour

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors - Reception Barn)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com


Reception

Seven Hills Farm

3270 SE County Rd 337, Trenton, FL

(Indoors - Reception Barn)

[Free Parking]

Website: www.sevenhillsfarmtrenton.com

Wedding Schedule: 


🗓️ Saturday - November 09, 2024

(Time Zone: EST)

🕒 2:00 PM

Bride's Preparation

/ Parental First Looks

(Dressing Up)

(Seven Hills Farm - Indoors)


  • Bride will be getting ready at the venue. (will not be filmed)

  • Parental first looks will take place (will not be filmed)

    • Bride and Dad's first look

    • Bride and Grandfather's first look

  • Photos will be taken with Bride (not to be filmed)

    • Bride and Mom

    • Bride and Dad

    • Bride with Parents

    • Bride with Grandparents


🕒 2:30 PM

Groom's Preparation

(Dressing Up)

(Seven Hills Farm - Indoors)


  • Groom will be getting ready at the venue. (will not be filmed)

  • Photos will be taken with Groom (not to be filmed)

    • Groom and Mom

    • Groom and Dad

    • Groom with Parents


🕒 2:05 - 2:45 PM

Videographer Arrival

(Seven Hills Farm, 3270 SE County Rd 337, Trenton, FL)


  • Contact Karen (On-Site Contact / Mother of the Bride)

  • Attach lav mic to the Groom (Aiden) and attach lav mic to the Bride (Katie)

    • 2 separate lav mics

    • to capture their vows while they're faced away from each other


🕒 3:00 PM

First Touch

(Seven Hills Farm - Outside)


  • Ask Katie and/or Aiden where, outdoors, she'll want the first touch to take place.

    • If they're unsure, assist them in finding a nice-looking spot, that allows them to touch hands and read vows unseen (with their backs turned)

      • Perhaps under one of the big trees? Or the outside corner of the barn?


  • Personal Vows will be shared between the Bride and Groom, during first touch.

    • Ensure audio recordings are working (through lav mics)

    • Ensure audio recordings are levelled, have balanced volume


  • Detach lav mics once finished vows and first touch are fully complete.


🕒 3:20 PM

Venue Highlighting (Ceremony)

(Seven Hills Farm - Outside)


  • Establishing shots (Video)

  • Environment and Decor of Ceremony area (Video)


🕒 3:30 PM

Guest Arrival

(Ceremony)

(Seven Hills Farm - Outside)


  • Ceremony will be held outside, weather permitting.

  • Film guests arrival, mingling and taking their seats.

  • Continue establishing shots (Video)

  • Continue environment and Decor of Ceremony area (Video)


🕒 3:40 PM

Set up Camera & Audio (Ceremony)

(Seven Hills Farm - Outside)


  • Camera setup for ceremony event

    • Set up stationary main video camera for ceremony wide-shot of couple & officiant

    • Set up 2nd/3rd video camera for close ups

  • Re-attach lav mic to Groom (Aiden)

  • Attach lav mic to the Pastor/Officiant (Daryl)

    • Just in case the handheld microphone doesn't work out

  • Set up field audio recorder (Zoom H6 or similar) to capture officiant's handheld microphone

    • Work with officiant and/or DJ to assist

  • Ensure audio recordings are working

  • Ensure audio recordings are levelled, have balanced volume

  • Plan accordingly

    • Especially for the first kiss, processionals, and recessionals

    • Make sure there are no obstacles for photographer & videographer movement

    • Handheld microphone will be used by the officiant/pastor (Daryl)


🕒 4:00 PM

Ceremony Starts

(Seven Hills Farm - Outside)


  • No Venue Restrictions for Videographer

  • Unplugged Ceremony

  • Aiden's group will walk down from the side of the guest seating (not the middle of the aisle) during processionals

  • Aisle Walking

    • 1 - Pastor Daryl (officiant)

      • from the side

    • 2 - Groom

      • from the side

    • 3 - Groomsmen (Rhett, Forrest, and Felix, and Kaleb)

      • from the side

    • 4 - Raelyn (Jr. Bridesmaid)

    • 5 - Sabrina (Bridesmaid)

    • 6 - Leisel (Matron of Honor)

    • 7 - Addison (Maid of Honor)

    • 8 - Bride with father

      • Wooden doors will open to reveal Katie and her Dad as they walk down the aisle

  • Traditional Vows

    • Handheld Microphone used

  • First Kiss


  • Approx. 25 minutes Run Time


🕒 4:24 PM

Ceremony Ends

(Seven Hills Farm - Outside)


  • Detach lav microphone from the groom (Aiden) and the pastor/officiant (Daryl)

  • Private Marriage License Signing will commence, after ceremony

    • Signing of marriage license is not to be filmed


🕒 4:25 PM

Family & Bridal Party Portraits

(Seven Hills Farm - Outside)


  • Follow photographer around, capturing significant moments between the bridal party and family groupings, alongside the couple


🕒 4:30 PM

Couple's Portraits

/ Cocktail Hour

(Seven Hills Farm - Outside)


  • Romantic clips will be filmed outdoors near the ceremony area.

  • Get creative and contribute giving direction to get captivating film clips of the couple


🕒 4:45 PM

Camera & Audio Set Up (Reception)

(Seven Hills Farm - Reception Barn - Indoors)


  • Camera setup for reception event

    • Set up stationary main video camera for grand entrance, first dances, speeches, etc.

    • Set up 2nd/3rd camera for close ups

  • Connect field audio recorder (Zoom H6 or similar) with DJ's microphone use for speeches and announcements

    • Set up audio recording of microphone output

    • Contact DJ (Josh) for assistance

  • Ensure audio recordings are working with microphone

  • Ensure audio recordings are levelled, have balanced volume

  • Plan accordingly

    • Especially for the entrances, first dances, speeches, dancing, etc.

    • Make sure there are no obstacles for photographer & videographer shots and movement

🕒 4:55 PM

Venue Highlighting (Reception)

(Seven Hills Farm - Reception Barn - Indoors)


  • Establishing shots (Video)

  • Environment and Decor of Reception area (Video)


🕒 5:00 PM

Reception Starts

(Grand Entrance)

(Seven Hills Farm - Reception Barn - Indoors)


  • Bridal party will be announced and all come in together before the bride and groom.

  • Katie and Aiden will be announced into the venue, as husband and wife, by the DJ.

  • Ensure multi-cam set up to film at least 2 angles (from the front, side, wide w/ guests in view and/or behind couple and guests)

    • Preference: Use gimbal to follow subject from the front, walking toward the camera (60fps) as they enter the venue

  • No Venue Restrictions for Videographer


🕒 5:05 PM

Couple's First Dance

(Seven Hills Farm - Reception Barn - Indoors)


  • Ensure multi-cam set up to film at least 2 angles (wide and closeup)


🕒 5:10 PM

Dinner Time

+ Speeches / Toasts

(Seven Hills Farm - Reception Barn - Indoors)


  • No seating plan at the reception.

  • 3 people are expected to give a toast/speech.

    • Film the speeches (even though the bride says they don't need to be)

      • VIDEO: Ensure Camera B stays on the couple for reactions, while primary camera A remains on the person giving the speech. Keep subjects centered.

    • Handheld Microphone will be used.

      • Ensure audio recordings are working

      • Ensure audio recordings are levelled, have balanced volume


🕒 5:45 PM

First Dance with Parents

(Seven Hills Farm - Reception Barn - Indoors)


  • Ensure multi-cam set up to film at least 2 angles (wide and closeup)


🕒 6:00 PM

Dancefloor Opens

(Seven Hills Farm - Reception Barn - Indoors)


  • Creatively film couple and guests dancing and enjoying themselves (B-Roll / 60fps)

  • No cake cutting will be filmed. (Photographed only - takes place after videographer leaves)

  • No bouquet/garter toss will take place.

    • Bouquet is dedicated to the bride's mother, as a surprise.

  • No party games.

  • No Photo/Selfie Booth.


🕒 7:00 PM 

Videographer Departure


  • Say goodbye to Katie and Aiden before leaving.


🕒 9:00 PM

Grand Exit

/ Reception Ends

(Seven Hills Farm - Reception Barn - Indoors)


  • Grand exit not to be filmed.


🎉Vendor List


Wedding Planner

KarenAnn Norton


  • 📞 Phone: 352-745-0361



Day-Of Coordinator

KarenAnn Norton


  • 📞 Phone: 352-745-0361


Event Designer

KarenAnn Norton


  • 📞 Phone: 352-745-0361


Officiant

Daryl Fletcher


Photographer

Jason Cannon



DJ

Josh Taylor / HosStyle DJ


Hair Dresser

Shannon Buzbee


https://www.instagram.com/shannonbuzbee


Make Up Artist

Dilliana Quinones



🎥 Videographer

🔷 Dress Code

  • Casual

    • Wear Black

    • "Casual but nice. Jeans/Khakis/Black Pants" - Bride (Katie)


Lead Videographer

Audie

📞 Phone: 904-349-8387


🕛 Start Time: 3:00 PM

(Arrive at least 30 minutes early for set up)

🕛 End Time: 7:00 PM

Coverage Total: 4 Hours

Notes / Instructions:

  • Film footage in 4K entirely, if possible

  • Frame Rate: 60fps or 120fps for all B-Roll

    • Even better if all raw footage.

  • Record pristine audio throughout the wedding. Ensure consistent volume levels and exceptional dialogue intelligibility.

  • Achieve captivating cinematic fluidity with seamless, shake-free, stabilized shots with the use of a gimbal (or similar).

  • Call the on-site contact upon first arrival, stating that you're the videographer from Pluvia Studios. Make sure you are guided to the first shooting location on time to set up and start filming.

  • Ensure continuous video recording of entire sub-events with no gaps. (ex. Ceremony, First Dances, Speeches, etc)

    • Have at least the A camera always on on the subject(s) while the B camera is shifting in between detailed shots.

    • Be aware that clients often order the full unedited versions of these segments.

  • Make sure both parties (photographer and videographer) have a clear shot at all times

    • Do not block each other's camera view.

  • Watch your ISO levels

    • Don't shoot too dark (especially indoors)

    • Don't shoot too bright (especially outdoors)

  • Clean surfaces of objects before shooting (ex. dust, smudges, dirt)

    • Make sure your lenses are also clean at all times.

  • Watch out for your shadows and reflections (ex. mirrors) in the shots

  • Direct and capture movement shots of the couple & guests for video (outside the posed shots for photographer)

  • Prioritize high quality work but also have fun! Enjoy and contribute positive energy to the couple, guests and staff!

    • Incorporate fun prompts or activities during the shoot to draw out genuine emotions and unexpected moments for varied, unique, and entertaining shots.


Lead Videographer Full Name:

Audie John Posadas

Phone: 904-349-8387

Email: audie@audiejohn.com

Instagram: @audiejohnproductions

Website: https://www.audiejohn.com/

  • 💲Payment: $500 ($400 shooting + $100 travel)

    • Address: 1197 Wetland Ridge Circle, Middleburg FL 32068

    • Name on Account: Audie John Posadas

    • Account Type: Checking Account

    • Account Number: 1241033289

    • ACH Routing Number: 267084199

    • (USD x1.40 = CAD - Wise Fees included)

  • Camera Gear

    • (2) Sony A7S3, Sony A7IV,

  • Lenses

    • Sony 20 1.8G, Sony 50 1.2 GM, Sony 24-70 2.8GM, Sony 70-200 2.8GM, Sony 135 1.8GM, Sony 200-600 5.6-6.3G, SIGMA 14mm

  • Audio Gear

    • DJI Lavalier Mics, Rode Video NTG, Zoom H6 Recorder.

  • Flashes (Photography)

    • X2 Godox V1, Godox AD200 with Magmod accessories and stands.

  • Lights

    • Aputure MT Pros x2, Amaran 60D and stands, Aputure MC-PROs x4.

  • Stability Gear

    • Benro BV8, Peak Design Travel Tripod, Benro S4 Monopod, DJI Ronin RS3 Pro.

  • Drone

    • DJI FPVs, DJI Mavic 3 Pro, DJI Cinewhoops.

  • Live Stream equipment

    • Blackmagic ATEM Mini Pro, Hollyland Mars 400s pro wireless video transmitter, Sony Xperia Pro.

  • Other

    • Tilta Hydra Car Mounting System



After-shoot Review

  • Dude was 30 minutes late and miss their first touch. I had to give a partial refund and extend their edit.

  • His use of the gimbal was minimum. Not a lot of arc shots or pull-in/pull-out shots.

    • I don't think he was using a gimbal. He was using tripod stands for all his cameras and just panning left and right.

  • Was afraid to get upclose and personal with the portraits shots.

  • Really nice dude though. I admire his personality and openness!


Video Editor

Me / JayDee

✂️ Video Editing Notes:


  • For First touch video, maybe do a split cam to show both bride and groom at the same time, rather than cutting the camera back and forth? (see if it works)


🗣️ Dialogue Preferences


  • Wedding Vows (First Touch)

    • "I would like clips (or all) the first touch vows overlayed onto the video please" - Katie

  • Officiant Remarks


🎵 Music Selection


  • Just upbeat light instrumental music will be perfect for the video


📃 Service Package:


Package Price

$1250 USD


Inquiry Date

October 24, 2024


Consultation Date

October 29, 2024


Contract Signed

October 31, 2024


Booking Date / Deposit Made

October 31, 2024


Amount Paid

$1250 USD


Deposit Complete?

Yes


Outstanding Balance

$0 USD

  • All paid up.


JayDee's Earnings (after distribution)

$1075 CAD

(USD x1.34 = CAD)

Make sure to deduct (4.2% from Stripe / 3% from Wix)


Package Details


Video/Photo Package Quote S-5


1 Videographer

4 Hours Coverage

2 minute Wedding Feature

Full Ceremony Video

Full First Touch/Look Video

Full First Dances Video

Digital Download & Viewing


Original Inquiry Message

"hey! i’ve had someone booked, but they have backed out.. i know this is last minute im so sorry. i really would love our wedding videoed.." - Katie Mcginty


  • Original budget was $2000




bottom of page