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Kaeli & Isaac

Kaeli & Isaac

Wedding



🗓️ October 05, 2024

Berea College Campus, Berea, KY


Bride

Kaeli Bryant



Groom

Isaac Crumbacker



About Couple

"ENTER INFORMATION ABOUT THE COUPLE HERE."

Couple's Website

https://www.zola.com/wedding/kaeliandisaac


Wedding Type

Semi-formal / Traditional


Guest Count

80-90


Bridal Party Amount

9


  • MATRON OF HONOR: Hailee Eades

  • BEST MAN:  Dwayne Zapata

  • BRIDESMAID: Macey Smith

  • BRIDESMAID: Schyler Shewmaker

  • JR. BRIDESMAID: Kenley Robinson

  • GROOMSMAN: Atticus Purvis

  • GROOMSMAN: Bryce Patrick

  • GROOMSMAN: Bradley Williams

  • JR. GROOMSMAN: Dylan Bryant


Wedding Color Scheme

Emerald Green, Gold, and Cream


Unplugged Ceremony

No


Wedding Vows Info

Traditional


  • Notes

  • Notes


Reception Seating Plan

No


Invoice Contact

Kaeli Bryant

Isaac Crumbacker


Referral

Facebook


On-Site Contact

Ginny Bryant

(Bride's Mother)

📞 Phone: 859-358-0710


Emergency Contact

Ginny Bryant

(Bride's Mother)

📞 Phone: 859-358-0710


📌 Locations


Bride's Prep Location

N/A

  • Bride will already be dressed when videographer is present


Groom's Prep Location

N/A

  • Groom will already be dressed when videographer is present


Couple's First Look

N/A

  • There will be no first look.


Ceremony

Danforth Chapel

Draper Building Suite 107, 118 Chestnut St., Berea College Campus, Berea, Kentucky

(Indoors)

Location Link: https://maps.app.goo.gl/2pDuPQW3CwsEVgdK8?g_st=i&utm_campaign=ac-im


Reception

Alumni Building, Baird Lounge

101 Chestnut St., Berea College Campus, Berea, Kentucky

(Indoors)

Location Link: https://maps.app.goo.gl/bc6z6U7msp311H8i8


Couple's Portraits

Alumni Building, Baird Lounge

101 Chestnut St., Berea College Campus, Berea, Kentucky

(Outdoors)

Location Link: https://maps.app.goo.gl/bc6z6U7msp311H8i8


  • Videos of couple's portraits will be taken after the reception

  • Utilize the best looking spots outside the venue.

Capture Spots
(location suggestions)



Wedding Schedule: 


🗓️ Saturday - October 05, 2024

(Timezone: EDT)

🕒 10:00 AM 

Bride and Groom's Arrival at Venue

Danforth Chapel - Draper Building Suite 107, 118 Chestnut St., Berea, KY

  • "No special arrival"


🕒 11:00 AM

Guest Arrival

(Ceremony)

Danforth Chapel, Draper Building Suite 107


🕒 11:30 AM 

Videographer Arrival

Danforth Chapel, Draper Building Suite 107


  • Contact Ginny (On-Site Contact - Bride's Mother)


🕒 11:35 AM

Venue Highlighting (Ceremony)

Danforth Chapel, Draper Building Suite 107


  • Establishing shots (Video)

  • Environment and Decor of Ceremony area (Video)


🕒 11:45 AM

Set up Camera & Audio (Ceremony)

Danforth Chapel


  • No Drones near the Danforth Chapel

  • Camera setup for ceremony event

    • Set up stationary main video camera for ceremony wide-shot of couple & officiant

    • Set up 2nd/3rd video camera for close ups

  • Attach lav mics to Groom (Isaac) & Officiant (Aaron)

  • Ensure audio recordings are working

  • Ensure audio recordings are levelled, have balanced volume

  • Plan accordingly

    • Especially for the first kiss, processionals, and recessionals

    • Make sure there are no obstacles for photographer & videographer movement


🕒 12:00 PM

Ceremony Starts

Danforth Chapel, Draper Building Suite 107


  • No Venue Restrictions (other than drone use)

  • Plugged Ceremony

  • There's a designated aisle in the chapel.

  • Aisle Walking

    • 1. Groom with the Pastor

    • 2. Hailee Eades (Matron of honor) and Dwayne Zapata (Best Man)

    • 3. Macey Smith (Bridesmaid) and Atticus Purvis (Groomsmen)

    • 4. Schyler Shewmaker (Bridesmaid) and Bryce Patrick (Groomsmen) and Bradley Williams (Groomsmen)

    • 5. Kenley Robinson (Junior Bridesmaid) and Dylan Bryant (Junior Groomsmen)

    • 6. Bride and Bride's father

  • Traditional Vows

    • Make sure lav mics are clearly picking up all speakers - including groom, bride, and officiant)

      • Handheld microphone will not be used by couple & officiant

  • No assigned readings or performances

  • First Kiss

    • "Be mindful to not get in the way of the photographer getting the kissing picture."


  • Approx. 60 minutes Run Time


🕒 12:59 PM

Ceremony Ends

Danforth Chapel


  • Bride and Groom will be doing a private signing of their marriage license after recessionals. (not to be filmed)

  • Detach microphone from Groom & Officiant



🕒 1:00 PM

Family & Bridal Party Portraits

Danforth Chapel - Inside & Outside


  • Photos will be taken "At the chapel and outside the chapel."

  • Film these photo portraits being taken, creatively. (Video)


🕒 1:10 PM

Couple's Portraits A

Outside - On the way to the Alumni Building (Reception)


  • Photos will be taken "as we walk to the reception, as long as there is no rain."

  • Film the couple walking together, prompting them to interact with each other for good shots (Video)

    • Get some creative and romantic clips during their travel to the reception


🕒 1:20 PM

Couple's Arrival at Reception

/ Camera & Audio Set Up (Reception)

Baird Lounge, Alumni Building, 101 Chestnut St. Berea, KY


  • Arrival by walking from ceremony to reception

  • No cocktail hour

  • No Drones

  • Camera setup for reception event

    • Set up stationary main video camera for grand entrance, first dances, speeches, etc.

    • Set up 2nd/3rd camera for close ups

  • Connect audio recorder with DJ's microphone use for speeches and announcements

    • Set up audio recording of microphone output

    • Contact DJ (Jordan) for assistance.

  • Ensure audio recordings are working with microphone

  • Ensure audio recordings are levelled, have balanced volume (including reception music being played)

  • Plan accordingly

    • Especially for the entrances, first dances, speeches, dancing, etc.

    • Make sure there are no obstacles for photographer & videographer shots and movement


🕒 1:25 PM

Reception Starts

/ Dinner Time

(Grand Entrance)

Baird Lounge, Alumni Building, 101 Chestnut St. Berea, KY


  • Wedding party will be announced, in pairs, to enter the reception room. The bride and groom will be announced and enter afterward.

  • No Seating Plan

  • "We will eat as soon as we get to the reception and have been announced. Guests should already be eating."


🕒 1:40 PM

Venue Highlighting (Reception)

Baird Lounge - Alumni Building


  • Establishing shots (Video)

  • Environment and Decor of Reception area (Video)


🕒 2:00 PM

Couple's First Dance

Baird Lounge - Alumni Building


🕒 2:10 PM

First Dance with Parents

Baird Lounge - Alumni Building


🕒 2:20 PM

Speeches/Toasts

Baird Lounge - Alumni Building

  • "Maybe 2 speeches."

    • There should not be any speeches. If any do occur, there will probably be two.

    • Handheld microphone will be used.

  • Ensure audio recordings are working

  • Ensure audio recordings are levelled, have balanced volume

  • VIDEO: Ensure Camera B stays on the couple for reactions, while primary camera A remains on the person giving the speech. Keep subjects centered.


🕒 2:30 PM

Dance Floor Opens

Baird Lounge - Alumni Building


  • Dance floor is open once the first dances and parent dances are done. The floor is only closed during the cake cutting and tosses. Then the dance floor will completely shut down 5 minutes before grand exit.

  • There are no special performances.

  • There is no Photo/Selfie Booth


🕒 2:45 PM

Cake Cutting

Baird Lounge - Alumni Building


  • The DJ (Jordan) will announce the cake cutting

  • Dance floor will be closed during cake cutting and tosses


🕒 3:10 PM

Special Tosses

Baird Lounge - Alumni Building


  • The DJ (Jordan) will announce the special tosses

  • Dance floor will be closed during cake cutting and tosses


🕒 3:15 PM

Dance Party & Mingling

Baird Lounge - Alumni Building


  • Dance floor opens.


🕒 3:59 PM

Grand Exit

/ Reception Ends

Baird Lounge - Alumni Building (Inside)


  • Bubble send off!

  • "DJ will announce the grand exit and start playing our send off song"


🕒 4:00 PM

Couple's Portraits B

Baird Lounge - Alumni Building (Outside)


  • Romantic video footage with couple

  • Videos of couple's portraits will be taken after the reception

  • Utilize the best looking spots outside the venue.


Capture Spots
(location suggestions)



🕒 4:30 PM 

Videographer Departure

Alumni Building - Outside


  • Say goodbye to Kaeli and Isaac before leaving.


🎉Vendor List


Wedding Planner

Kaeli Bryant

(Bride)



Officiant

Aaron Stamper


Photographer

Cheyenne Anderson


  • 📞 Phone: 859-324-5585


DJ

Jordan Rousch


Make Up Artist

Kaeli Bryant

(Bride/Herself)



Catering

 Berea College Catering


Cake

Caramanda’s Bake Shop


Desserts

 Berea College Catering


Decorators

Ginny Bryant

(Bride's Mother)


Bride's Aunt


Dress / Bridal Boutique

Blue Bridal


Bridesmaids Dresses

Amazon


Tuxedo

Dillard's


🎥 Videographer

🔷 Dress Code

  • Semi-Formal

    • Wear Black (Do not wear any white or red)

    • "Business casual will be okay" (Bride)


Lead Videographer

Ben

📞 Phone: 219-741-4788


🕛 Start Time: 12:00 PM

(Arrive 60 minutes early for set up)

🕛 End Time: 4:30 PM

Coverage Total: 4 Hours 30 Minutes

Notes / Instructions:


  • Please do not bring any products with nuts in it. The brother of the bride is allergic to nuts.


  • Film footage in 4K entirely, if possible

  • Frame Rate: 60fps for all B-Roll

    • Even better if all raw footage.

  • Record pristine audio throughout the wedding. Ensure consistent volume levels and exceptional dialogue intelligibility.

  • Achieve captivating cinematic fluidity with seamless, shake-free, stabilized shots with the use of a gimbal (or similar).

  • Call the on-site contact(s) upon first arrival, stating that you're the videographer from Pluvia Studios. Make sure you are guided to the first shooting location on time to set up and start filming.

  • Ensure continuous video recording of entire sub-events with no gaps. (ex. Ceremony, First Dances, Speeches, etc)

    • Have at least the A camera always on on the subject(s) while the B camera is shifting in between detailed shots.

    • Be aware that clients often order the full unedited versions of these segments.

  • Make sure both parties (photographer and videographer) have a clear shot at all times

    • Do not block each other's camera view.

  • Watch your ISO levels

    • Don't shoot too dark (especially indoors)

    • Don't shoot too bright (especially outdoors)

  • Clean surfaces of objects before shooting (ex. dust, smudges, dirt)

    • Make sure your lenses are also clean at all times.

  • Watch out for your shadows and reflections (ex. mirrors) in the shots

  • Direct and capture movement shots of the couple & guests for video (outside the posed shots for photographer)

  • Prioritize high quality work but also have fun! Enjoy and contribute positive energy to the couple, guests and staff!

    • Incorporate fun prompts or activities during the shoot to draw out genuine emotions and unexpected moments for varied, unique, and entertaining shots.


Lead Videographer Full Name:

Benjamin "Ben" Fabert ("Fay-bert")

Phone: 219-741-4788

Email: bmfabes1@gmail.com

Instagram: https://www.instagram.com/bmfabes

Website: https://www.ben-made.com/

  • 💲Payment: $550 USD / $770 CAD

    • (USD x1.40 = CAD - Wise Fees included)

    • Benjamin Fabert

      2175 Peggy Flats Rd

      Paint Lick, KY 40461

    • Chase Checking

      acct #  643967953

      routing #  074000010

  • Camera Gear

    • Panasonic GH5 (x 2)

      • Anything shot in audio is 24fps

      • 80% to 90% slow motion variable frame rate

      • Records in 60fps

      • No 3rd camera

  • Lenses

    • Lumix Lenses (Manual Lenses / Prime Lenses)

  • Audio Gear

    • Sennheiser wireless lavs (renting)

    • Tascam DR60 MK2

  • Stability Gear

    • Gimbal

  • Drone

    • DJI Mavic 3 Pro (no license- FAA - as of Sept 2024)


After-shoot Review

  • For ceremony

    • "Photographer and I were cramped with no side aisles and very, very dark"

    • "The ceremony didn't have a DJ. 'Uncle Don' (Don Shepperson) was playing Youtube music through bluetooth to an electric keyboard. "

    • Footage was really muddy and not very clear (for both cameras)

    • Various B-roll clips were blurry (ex. swing portraits with bridal party)


Video Editor (Me/JayDee)


✂️ Video Editing Notes:


  • In the feature, the bride would like to highlight:

    • the entrance of the bride and groom to the reception

    • the first dance of the bride and groom

    • the father daughter dance

    • cake cutting

    • tosses

    • and grand exit


🗣️ Dialogue Preferences


  • No dialogue, just music.


🎵 Music Selection


  • All Your’n - Tyler Childers

  • It must be love - Alan Jackson

  • Oh Darling - The Beatles

  • I Love Her - The Beatles

  • I wanna hold your hand - The Beatles

  • Crazy Little thing called love - Queen



📝 Important Notes:


  • Brother of the bride is allergic to nuts, please do not bring any products with nuts in it.


📃 Service Package:


Package Price

$1450 USD


Inquiry Date

August 21, 2024


Consultation Date

August 21, 2024


Contract Signed

YES


Booking Date / Deposit Made

August 25, 2024


Amount Paid

$1450 USD


Deposit Complete?

Yes


Outstanding Balance

$0

  • FULLY PAID


JayDee's Earnings (after distribution)

$1288 CAD

(USD x1.34 = CAD)

Make sure to deduct (4.2% from Stripe / 3% from Wix)


Package Details


Video Package Quote S-2


1 Videographer

4.5 Hours Coverage

Drone Footage

4 minute Wedding Feature

Full Ceremony Video

Digital Download & Viewing






Original Inquiry Message

"My fiancé and I are needing a videographer for our day, and I saw this studio reach out on Facebook. Our wedding is October 5th of this year 2024. The ceremony will be at Danforth Chapel on Berea College Campus from 10-1 and the reception is in the Alumni Buildings Baird Lounge from 1-4. Our budget is to stay under $1,000 as best as possible. I would like highlights from getting ready, the full ceremony, the intro to reception, the dances, the cake cutting, the bouquet toss, the send off, and any highlights. Thank you, and please contact soon!!" - Kaeli

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